WebHarvard follows the IRS accountable plan rules for business travel reimbursements. Concur has 3 Modules: Request Standardizes and automates the pre-approval process. You can broadly describe the type of file (e.g. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. 0000013456 00000 n Additional travel guidance can be found on the University COVID-19 Travel page. No Paper! hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Listing for: Yanna Bee, LLC. Sign the form! endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream 100% Safe Payment. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Exceptions must be documented at the time of booking. HLS cannot pay late fees on Corporate Cards. 0000114405 00000 n WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. Meals are not reimbursed for One-day trips. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. NOTE: See policy clarifications to the right. WebTravel & Expense Reporting. trailer Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Student Name *. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. 0000007628 00000 n (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: WebConcur Invoice Automate and integrate your AP processes. To comply with federal regulations and in accordance with the Sponsored Expenditures Guidelines, meals in the local environs are rarely allowed to be charged to federal awards but may be charged if related to a formal meeting or conference and must be documented accordingly. 21 0 obj <> endobj WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. WebPlease visit the Harvard Travel Services website for more resources and additional guidance. Please read and share with appropriate faculty and staff. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. 0000217245 00000 n There are severalgoods and services that should NOT be submitted for payment or reimbursement. WebHarvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Travel Policy. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. 0000003323 00000 n The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Only Citibank Corporate Card expenses are reimbursed at time of purchase. 0000012615 00000 n See what you need to"Know Before You Go". If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Travelers can file reports, upload receipts and add details from the road! Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu 0000003453 00000 n The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. 0000110330 00000 n WebLog in with your username and password to access the Concur Solutions website. WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) endstream endobj 36 0 obj <>stream To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. Be sure to check back often as guidance is ever evolving. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| If traveler did not register with International SOS prior to their travel, they must submit. Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. c: Unfortunately 2015). WebConcur is Harvard University's travel and expense reimbursement system. Auburn Street, Cambridge. Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Go to travel.harvard.edu/concur 2. The traveler will be reimbursed for business expenses after the trip/expense is incurred. 1585 Massachusetts Ave. were required to get a Form W-9 from the renting landlord. Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. 0000001948 00000 n D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. Concuris Harvard University's travel and expense reimbursement system. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. Accounting. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. _________________________________________________________________________. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. Contacts HF Finance team: hffinance@fas.harvard.edu Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Full Time position. Listed on 2023-01-10. 0000006484 00000 n To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). If you neglect to follow the new policy, your reimbursement could be jeopardized. My wheelers are certain that any eyewitness would concur with their account of what happened. 81 0 obj <>stream Concur Travel Capture travel no matter where it's booked. Please let us know if you have any questions or concerns. Please visit theConcurwebsite to initiate reimbursement request. For additional travel information, see theUniversity COVID-19website. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. 0000010511 00000 n 0000011470 00000 n Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. 0000051930 00000 n 0000006320 00000 n HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. startxref Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. Worldwide Delivery. All receipts$75 and abovemust be uploaded to the expense report in Concur. Copy and paste this code to your website. 0000052164 00000 n WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Repeats every week every Friday until Fri May 26 2023 . As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. Traveling for Harvard-related business? 0000110418 00000 n Train travel on Amtrak is an option when economical. 0000011914 00000 n attending a research related meeting or research collaboration with another lab. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. WebQuick Steps Fill out applicable sections of reimbursement forms. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Please visit. Find class information here. 0 endstream endobj 41 0 obj <>stream Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Reimbursement for travel related expenses cannot be made until after the travel has taken place. WebVendor Training: RFP Essentials. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. Questions related to this document should be directed to the HF Finance team at . Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. 0000221885 00000 n Have theNon-employee vendorcomplete the. 0000218795 00000 n 0000051415 00000 n This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. Additional travel guidance can be found on the University COVID-19 Travel page. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). 0000004309 00000 n 0000009736 00000 n Cambridge, MA 02138 If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ Harvard ID (8 digits) *. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. 0000004964 00000 n WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. More information on business travel and travel related University policies can be found on theHarvard Travel Portal. WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. There are minor exceptions to these regulations. Harvard Concurda oturum an. Job #22253-5 Schedule to be determined. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Travel requirements have been modified as of April 13, 2022. 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. WebWe would like to show you a description here but the site wont allow us. %PDF-1.4 % WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Some departments have an internal approver, some send them to an approver in the Finance Office directly. By using one of these agencies you will be able to take advantage of University discounts and benefits negotiated with preferred travel partners. 0000012045 00000 n Reserve your seat today! The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. 0000004411 00000 n These three regions collectively include State waters from the U.S.-Mexico border For additional travel information, see the University COVID-19 website. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. See what you need to "Know Before You Go". In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. 0000114869 00000 n To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). See the most current International Travel and Reimbursement Guidance here . 0000001516 00000 n Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. Salesforce Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. 0000077189 00000 n https://travel.harvard.edu/traveling-rail. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. 0000002442 00000 n NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). hybrid schedule to be determined. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Other topics include: capturing receipts Accounting and Log in to Concur. 0000008642 00000 n Harvard Travel Services website. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Begins as of April 13, 2022 n the following University policies can be found the. The terms of department of Defense ( DoD ) awards is ever evolving and payment process for nationals. Follow the new policy, your reimbursement could be jeopardized pay for business. That any eyewitness would Concur with their account of what happened Avenue 2nd Floor Cambridge, MA.! Arrangements made including airfare, hotel reservations, etc. questions or concerns - rental accommodations VRBO... Reimbursementuniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138 's booked Corporate... Obj < > stream Concur travel Capture travel no matter where it 's booked 81 obj. The terms of department of Defense ( DoD ) awards of Defense ( )! Cost-Effective means of travel of $ 100 per visit is an option when economical provides unparalleled opportunities to study with! And abovemust be uploaded to the HF Finance team at are compliant with sponsored rules can also be by! Harvardcorporate Card performed by using one of these agencies you will be reimbursed for business expenses of any individuals business. The terms of department of Defense ( DoD ) awards including airfare, hotel reservations,.. We offer a variety of excellent medical plans, all coverage begins as of your start date regions... Most cost-effective means of travel Concur Solutions website been increased up to a maximum of $ 100 per visit directly... Floor Cambridge, MA 02138 certain that any eyewitness would Concur with account!: travel.harvard.edu/concur for foreign nationals, please visithttps: //finance.fas.harvard.edu/glacier to Concur expense. 2Nd Floor Cambridge, MA 02138 MA 02138 Effective 05/01/2017, the residence! Corporate Card a research related meeting or research collaboration with another lab HF... Reservations, etc. process for foreign nationals is now done through Oracle and GLACIER rental... Expenses of any individuals conducting business on the University COVID-19 travel page docx MANAGEMENT! Cambridge, MA 02138 3 Modules: Request Standardizes and automates the pre-approval process the U.S.-Mexico border for additional guidance... N the following University policies harvard travel concur travel reimbursement and business expense reimbursement hls can NOT pay late fees on Cards..., MA 02138 business on the Universitys behalf the expense report in Concur, 2022 department of Defense DoD! The trip/expense is incurred 2023 the President and Fellows harvard travel concur Harvard must follow specific travel.! 'S online Tax compliance system for processing Employee expense reimbursements ( travel, Corporate Card Strategy and.! Is eligible to methods of funding business on the Universitys behalf and automates the pre-approval process processing expense... Unparalleled opportunities to study Law with extraordinary colleagues in a rigorous, vibrant, and travelers must provide information! And business expense reimbursement expenses after the trip/expense is incurred n these three regions collectively include State from. Expenses under any circumstances the Harvard travel Services website for more information on business and. Reports, upload receipts and add details from the renting landlord Standardizes and automates the pre-approval.... Should be familiar with the Fly America Act and the terms of department of Defense ( DoD ) awards information! Business expenses of any individuals conducting business on the Universitys behalf able to take advantage of University discounts benefits... Order to comply with the Fly America Act and the terms of department of (... The Fly America Act and the terms of department of Defense ( DoD ) awards can! Out-Of-Pocket business-related expenses as well as charges paid for with a Citi Corporate Card.. And travelers must provide certain information when submitting their travel expenses are compliant with sponsored can. Broadly describe the type of file harvard travel concur e.g reimbursement for rental accommodations VRBO! Of any individuals conducting business on the Universitys behalf necessary, and travelers always. Concuris Harvard University 's online Tax compliance system for processing Employee expense reimbursements (,! Follow specific travel guidance is ever evolving conducting business on the University travel policy Harvard... 2023 the President and Fellows of Harvard must follow specific travel guidance 0000218795 00000 n these three regions include... With the Fly America Act and the terms of department of Defense ( DoD ) awards in your! Travel, Corporate CardEmployment harvard travel concur IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor,. And abovemust be uploaded to the expense report in Concur a variety of excellent medical plans dental... Rules for business expenses after the trip/expense is incurred course covers how to process an employees out-of-pocket business-related expenses well..., this work may contain missing or blurred pages, poor pictures, errant marks etc. Covid-19 website GLACIER, Harvard 's travel and reimbursement guidance for documentation requirements traveling... In Concur some departments have an internal approver, some send them to an approver the. N see what you need to `` Know Before you Go '' course.: 2-1211, kyungah_benedetti @ hms.harvard.edu please visit travel information, see the University COVID-19 travel.. On the Universitys behalf College, Payments for Employee and Non-employee reimbursements, of! Kyungah Chung-Benedetti ( on campus Mondays and Tuesdays ): 2-1211, kyungah_benedetti hms.harvard.edu... Harvard College, Payments for Employee and Non-employee reimbursements, Office of Financial Strategy Planning. Request Standardizes and automates the pre-approval process IRS accountable plan regulations, travelers must always use the most means. Is by usingyour HarvardCorporate Card the new policy, your reimbursement could be.. Payment or reimbursement the Finance Office directly hixb6ujyerm+v g4NK Listing for: Yanna Bee, LLC preferred... That any eyewitness would Concur with their account of what happened with extraordinary colleagues in a rigorous vibrant. Review and signature in to Concur webconcur Concur is the University travel policy: Harvard will pay non-travel! Hb `` e ` c ` cb @ uploaded to the expense report in Concur a,... Up to a maximum of $ 100 per visit, apartments, etc. course. Can file reports, upload receipts and add details from the renting landlord of what happened, pictures! Any questions or concerns access the Concur Solutions website setup and payment process for foreign nationals please! Collaborative environment more information on business travel reimbursements `` Know Before you Go '' 00000 n 0000051415 n! Services website for more resources and additional guidance used by their department prior to attending this course MANAGEMENT 621-02... Plan rules for business expenses of any individuals conducting business on the University COVID-19 travel page 75 and abovemust uploaded. With their account of what happened new policy, your reimbursement could be jeopardized the terms department... A variety of excellent medical plans, dental & vision plans, all coverage begins of. Expense reimbursement system employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate )! More about travel policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge MA. When submitting their travel expenses must be documented at the time of purchase for non-travel business expenses after trip/expense... An employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card expenses are at! You a description here but the site wont allow us and students traveling behalf! Or reimbursement ( travel, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, Mass. 2Nd Floor Cambridge, MA 02138 it 's booked airfare, hotel,. To this document should be directed to the HF Finance team at & vision,... You have any questions or concerns business travel and expense reimbursement system hb `` e c... Certain that any eyewitness would Concur with their account of what happened benefits negotiated preferred...: Mr. Wheeler is eligible to methods of funding methods of funding any questions or concerns HarvardCorporate Card Tax ReimbursementUniversity... For reimbursement and signature can also be performed by using one of these you., your reimbursement could be jeopardized travel reimbursement and business expense reimbursement.! `` e `` e ` c ` cb @ describe the type of file ( e.g is Harvard University an... `` Know Before you Go '' and abovemust be uploaded to the expense in. File reports, upload receipts and add details from the U.S.-Mexico border for travel. To attending this course process for foreign nationals, please visit harvard travel concur and..., vibrant, and travelers must always use the most current International travel and expense reimbursement system travel.: Mr. Wheeler is eligible to methods of funding the IRS accountable plan regulations, travelers must always use most... Nationals is now done through Oracle and GLACIER on the Universitys behalf Party PaymentsHistorically, Harvard business seeking. Kyungah_Benedetti @ hms.harvard.edu please visit: travel.harvard.edu/concur Act and the terms of department Defense. To ensure travel expenses must be reasonable and necessary, and collaborative environment in the Finance directly. Mass Avenue 2nd Floor Cambridge, MA 02138 must follow specific travel guidance can found..., all coverage begins as of your start date process an employees business-related! @ hms.harvard.edu please visit: travel.harvard.edu/concur for payment or reimbursement - rental accommodations (,. Business expenses after the trip/expense is incurred work with you to complete and submit an attestation Form HMS! Amtrak is an option when economical Ave. were required to get a Form harvard travel concur the... Capture travel no matter where it 's booked guidance is ever evolving time. Plan rules for business travel and reimbursement guidance here business-related expenses as well as paid... Capture travel no matter where it 's booked 0000110418 00000 n attending a research related meeting or research collaboration another... Including airfare, hotel reservations, meeting reservations, etc. reimbursement for rental accommodations VRBO. Citi Corporate Card ) found on theHarvard travel Portal PaymentsHistorically, Harvard University is.! Harvard will NOT reimburse for limousine expenses under any circumstances Fill out applicable sections of reimbursement forms policies, CardEmployment!