To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. Q. and from My Calendar. If you do not define the priority order, the subtypes are listed alphanumerically. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. 0 The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. Use PCVPs to assign different paycode behaviors to different groups of employees. ; Select Review to see your request before submitting it or select Submit to send the request. Timecard approved by employee but not by manager. Requests for the current pay period must be made and approved no later than the Monday A. Click Tap Main Menu > My Information > My Calendar. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Open a timecard and select the appropriate timeframe. field and select the type of Select subtypes. If you approve the entire timeframe, the Approve indicator becomes unavailable. If you only approve part of the timeframe, the Approve indicator is still available. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Depending on your access, you may also be able to remove your signoff to make additional changes. any requested time off. Leave Accrual Type. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. at the bottom. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. or generic notification is deleted, the request subtype cannot be used. Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . Otherwise, if you are finished specifying your request. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. Cancel from My Notifications. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. Tip: The start and end times reset if you select another duration. 3. 6.) You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. 163 0 obj <> endobj hbbd```b``VA$6d wg@$g0 "Yd5XddOA8"e\Q`3$;XL]M7,&ow LV"_L@ejiNg` Select the request you want to cancel. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. Note: You are not Select the start date of your request from the calendar. Once a time off request has been submitted, you cannot make any changes to it. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 225 0 obj <> endobj Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. Can I change or cancel my time off request after I submitted to my manager for approval? When you click Cancel Request the arrow will change to pointing right showing an activity is Time-off requests can be configured to support many different employment scenarios. Refused if your manager refuses the request. Select Cancel Request in this window to submit the time off request cancellation. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. The email will have a link to Kronos iSeries Central. *(f` @/< If you want to add comments or additional dates to the request, go to the next step. Click Tap More . You can select dates later in the request process if you choose. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. Cancel from My Notifications: Click Home > Main Menu. Select Next 3 months or Next Year for the period depending on the request date. Otherwise, if you are finished specifying your request. The Request Time Off slider displays a calendar. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. track time spent or worked outside of the employees regular duties. The recommendations are based on coverage and accruals balances. not select this option. The Date field reflects the dates you selected in the previous step. To act on a time-off request without viewing details, click the applicable Quick Action and then click the If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. Note: Whether or not . For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. To group pending requests at the top of the schedule, click the. Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. Hours, you must enter the times again. Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. l# "30,x` 6] are request subtypes Classifications of schedule requests from employees. Select the dates for your request. Click Tap the Requeststab. This job aid outlines the steps for submitting and cancelling a time-off request. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet Click the . Depending on your access rights, it is possible to remove sign-off if you need to make edits. Time off requests will be emailed to you as soon as they are made. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. To re-request the day you must create a new time off request. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Time-off requests can be configured to support many different employment scenarios. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). To review time-off request details, right-click the request. ] [|A&-@g`x` - Over-coverage cannot result because the open shift matches the original shift. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours If cancellation is approved, do not reassign the original shift to the employee. Select the day or days you want to add to the request. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Open My Calendar using one of these methods: (Optional) Select the dates for your request. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. For other half-day amounts, select From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Click Cancel Request . The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. The system displays a summary of the current request and notifies you that it has been submitted. You can retract a time off request after it has been submitted for approval to your manager. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save The background color changes to a gray crosshatch pattern. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. Go to the Time Off tab and select a time off type you would like to show in the time off history table. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. To navigate to past or future months, use the. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. Note: The approval method for an employee is defined in their person record. Click Cancel . Click on the paperclip on the line with %PDF-1.5 % After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. ; Enter the number of hours you are requesting off in the Duration field. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Filter your search by category. Click More . For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. 0 Kronos Coach Help . See the People Information > Timekeeping > Employee Role help topic for more information. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. If the open shift is available, reassign the original shift to the employee and delete the open shift. If you approve the entire timeframe, the Approve indicator becomes unavailable. If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. Otherwise, click tap Done. End Time fields are displayed. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. The system displays a summary of the current request and notifies you that the request has been submitted. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. You can approve the entire timeframe or part of the timeframe. 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